SIGCSE 2012 | February 29 - March 3, 2012 | Raleigh, North Carolina, USA

Student Volunteers @ SIGCSE 2012

Student volunteers are an important part of the SIGCSE Symposium and have been for many years. Each volunteer works for up to 6 hours, helping with various conference management activities. You'll interact with the conference organizers and presenters and will meet other students from all over the world. More information about the experience, the benefits, and how to sign up are provided below.

To volunteer you should register to attend the SIGCSE symposium (the registration options are detailed on our SIGCSE 2012 registration page) AND you should sign up here to volunteer

How do I register to volunteer?

To volunteer you should register to attend the SIGCSE symposium (the registration options are detailed on our SIGCSE 2012 registration page) AND you should sign up to be a student volunteer. Note you will need to pay the registration fee but it will be refunded once you complete your volunteer hours.

Upon arrival at the conference site, you must check in at the Registration Desk to receive your conference registration packet then visit the Student Volunteer Office to pick up your work schedule (with a list of times, locations, and duties).

Registration Refund: If the registration is paid in cash, then immediate refund in cash. If the registration is paid by credit card, then refund is processed anywhere from one day to one week after receipt of form. If the registration is paid by check, then the refund is by check through ACM which may take up to one month after the conference is over.

Who is eligible to be a student volunteer?

Any full time student may become a student volunteer. Both undergraduate and graduate students are welcome. You specify your school affiliation when you sign up as a volunteer, and you should bring a copy of your current course schedule to the conference as verification of your full time status. Students attending the conference for the Research Poster competition are encouraged to become volunteers as well.

Important information for students requiring a visa: The Association for Computing Machinery (ACM, SIGCSE's umbrella organization) does not issue formal invitation letters for visas. However, they can issue a visa support letter. For a visa support letter, please send a request to Laura Bucci ( the following information:

  1. Name and mailing address as it appears on your passport
  2. The name of the conference you wish to attend (SIGCSE 2012)
  3. Registration confirmation number
  4. If you are the author of any papers accepted for the conference, please provide the title
  5. Fax number (visa support letters are not issued via email)

What do I get in return for being a student volunteer?

In exchange for 6 hours of conference service, you will receive:

  • Refunded registration fee.
  • Entrance to the student volunteer party.
  • A chance to meet and work with students from other schools.
  • The opportunity to contribute to an effort to improve Computer Science education ... and our sincere gratitude for your efforts.

Note that in addition to these benefits, since you are a registered SIGCSE student attendee, you have all the rights of the non-volunteer student attendees:

  • Access to all sessions, including papers, panels, seminars, and birds-of-a-feather
  • Access to all exhibits where book publishers and software vendors have displays and activities
  • All conference "coffee" breaks (food and drink)
  • The main conference reception on Thursday evening
  • The conference luncheon on Saturday afternoon

What kinds of work will I do as a student volunteer?

It varies. You might work at the registration booth to help organize the packets that we give out to attendees. You might be at the door of the exhibits hall to verify that the people entering have a conference badge. You might count the participants at various sessions. You might hang out at certain sessions to assist the speakers with handouts or equipment.

Do I have a say in what work I do as a student volunteer?

Not much, but we'll do what we can. There are often fewer volunteers than we have jobs, so we have to prioritize.

When during the conference will I do my student volunteer work?

This issue is driven by conference needs. Some time periods are busier than others. We'll take your preferences into account whenever possible. When you sign up as a student volunteer, you'll specify when you plan to arrive and leave the conference. You will also have the opportunity to specify when you are presenting a paper or poster. Within those constraints, we'll make some initial plans. We realize that things may come up and will try to make dynamic changes as needed. In return, we ask that you be as flexible as possible. Your duties may be broken into separate time periods and even across separate days. We guarantee no more than 6 hours of assigned work per volunteer but target an average of 5 hours.

Do I have to be there for the whole conference to be a student volunteer?

No. We realize that travel plans and other commitments exist. We hope that students local to the Raleigh area will be flexible. In particular, there is always a need for volunteers on Tuesday and Wednesday, which is before most of the conference activities begin and before many of the traveling student volunteers have arrived. We encourage local student volunteers to be available on Tuesday and Wednesday.

Can I get funding for travel or hotel expenses?

The conference itself does not provide funding for student volunteers, but you may be able to get some support through your department or through another source at your university. You should print your registration acknowledgment to show to potential funding sources.

Student Volunteers and Student Activities
Mary Anne Egan
Siena College
Steven Huss-Lederman

Beloit College