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Workshop Submission Guidelines

By SIGCSE policy, all workshop presenters are required to register for the conference, and to attend and lead their workshops.
Ready to submit? Read the guidelines below, then click here to start the submission process.

Contents:

Submission Deadline: September 7, 2012 11:59pm HST
Presenter Notification: October 24, 2012
Titles/Authors/Abstracts updates: November 5, 2012

What Is A Workshop?

Workshops provide an in-depth review of (or introduction to) a topic of interest to the community, typically provide participants with materials and/or ideas that are immediately useful in the classroom, and ideally devote significant time to hands-on activities by the attendees. To these ends, workshop presenters should provide participants with workshop materials, in advance of and/or during the workshop.  All SIGCSE 2013 workshops will be three hours in length.

Workshop Proposals undergo review but not blind review. Proposals are evaluated for relevance, anticipated interest, quality, and availability of appropriate facilities. You may want to review the list of SIGCSE 2012 workshops (1-15, 16-27, and 28-36) prior to submitting a proposal.

If you plan to distribute physical materials to attendees, the conference may be able to help offset your costs.  SIGCSE will provide one night free lodging per workshop (not per presenter) at the conference hotel.

A 'hands-on' workshop can include activities ranging from group discussions through software development. Our ability to supply equipment is limited. If, for example, your workshop requires that attendees use computers with specific software, it is your responsibility to make them aware of your expectations and to work with them to meet those expectations (e.g., by telling them how to find/install needed software on their personal laptop computers). SIGCSE cannot supply computers or software, but the Symposium Committee will help presenters distribute workshop software to participants prior to the Symposium, e.g., by providing attendee e-mail addresses for software distribution. Distribution of software is the responsibility of the workshop leaders. We recommend that the organizers of each hands-on workshop create their own web page (on their own server) with all necessary software and instructions for installation. To accommodate late registrations, we will collect these URLs and make them available to late registrants when they register on-site. We will also provide presenters with mailing lists containing the emails of current enrollees soon after the close of the early registration window.

Proposers of hands-on workshops should indicate which of the following formats they wish for their workshop:

  • Laptop Required. Participants should bring a laptop computer to participate in this workshop.
  • Laptop Recommended. It is recommended, but not required, that participants bring a laptop computer to this workshop.
  • Laptop Optional. It is not necessary for participants to bring laptops to this workshop.

How Should the Proposal Be Formatted?

Workshop proposals consist of two documents: the full workshop proposal and a workshop abstract. The full proposal is used for the review process only. The abstract is the source of the description that appears on the Symposium web site and in the Symposium program and proceedings. The format of these documents should be as follows.

  1. Full Workshop Proposal Format (limited to 3 pages, including the title page)

    The first page is a title page that must contain only the workshop title and presenters (items a and b below). The remaining information (items c through j below) must fit on no more than two pages total written in Times Roman, 12 pt. font. The page format is for 8 1/2 x 11 inch paper, 1 column, single spaced, and 1 inch margins (top, bottom, left, right). Include all of the following information, in the order given below:

    • Workshop Title
    • Presenters
      1. Contact Person: (name; department; college, university, or other affiliation; address; telephone number; fax number; e-mail address)
      2. Other presenters: one entry for each other presenter (name; department; college, university, or other affiliation; e-mail address)
    • Abstract (Description of the Workshop): Describe your workshop in at most 800 characters (including whitespace). This should match verbatim the abstract described below.
    • Intended Audience: For whom is this workshop intended?
    • Presenter(s) Background/Biography: Provide a brief biography addressing the presenter(s) qualifications for leading the proposed workshop.
    • Materials Provided: Describe any handouts, software or other materials that will be provided to attendees.
    • Rough Agenda for the Workshop: Timing details would be helpful here.
    • Audio/Visual and Computer Requirements: Indicate your A/V requirements, such as wireless access, wired access, extra power outlets, microphone, digital projector, overhead projector, flip charts and pens, whiteboards, etc. Please note that certain A/V materials and equipment will be available for all workshops. Specialty items may require the minimum registrants for a workshop to be raised to cover additional costs. At the time of acceptance, more information about the standard vs. non-standard A/V equipment will be available. In your proposal be sure to indicate whether a laptop is recommended, required, or optional and which OSs are supported (Linux, Mac, Windows). Describe any special requirements for attendees' computers.
    • Space and Enrollment Restrictions: Please tell us the maximum number of participants that you can accommodate. If no limit is specified, we will assume a cap of 30 participants. Be aware that, if interest is strong, we may seek to raise the limit to 40 or more. Also indicate any special restrictions on the configuration of the room (flip chart easels, clear floor space for robots, etc.).
    • Other Critical Information: Other notes that will help to evaluate your proposal according to the evaluation criteria described above.

    Here are sample Full Workshop Proposals:


  2. Workshop Proposal Abstract (Limited to 800 characters, including whitespace)

    The abstract is the description of the workshop that will appear in SIGCSE publications and is what participants will read on the Symposium web site to decide which workshops to attend. This year we are asking that you include information about the intended audience and computing requirements in the abstract to help readers make that choice.

    The description is limited to 800 characters (including whitespace) and must match verbatim the abstract section of the Full Workshop Proposal.

    The workshop proposal abstract must be submitted in plain text. The abstract for an accepted proposal may contain a URL with more information for participants. (Abstracts of accepted workshops can be edited in response to reviews for the camera-ready submission.)

How Do I Submit My Proposal?

  1. Write your proposal and abstract documents using the formats specified above.
  2. Convert the proposal document into Adobe PDF format. Refer to our Creating Adobe PDF Documents page for assistance.
  3. Submit the .pdf proposal and the 800 characters (including whitespace) text abstract description using the online workshop submission form. Note that the text version of the abstract will be published in the various forms of the program and proceedings, and may be formatted and/or edited to meet their requirements. The proposal, formatted in .pdf, is for reviewers only. Please do not wait until the last minute to submit your documents because that is when everyone else will be connecting to our server!
  4. Make note of the workshop ID number and password assigned to your submission. You will receive an e-mail message confirmation. Spam filters sometimes trap these automatically generated messages. You may need to check your spam trap for the confirmation and, later, for the acceptance or rejection notification.
  5. After receiving confirmation, go to the author verification form to review your submission for accuracy. Send e-mail to  sigcse13-workshops@cs.rit.edu if there are any problems.

Deadline: All electronic submissions must be received by September 7, 2012 11:59pm HST.

Questions?

If you have questions about workshop submissions send e-mail to sigcse13-workshops@cs.rit.edu (Susan Haller and Lester I. McCann)