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Special Session Submission Guidelines

By SIGCSE policy, all special session presenters are required to register for the conference, and to attend and participate in their special session.
Ready to submit? Read the guidelines below, then click here to start the submission process.

Contents:

Submission Deadline: September 7, 2012 11:59 HST
Author Notification: October 24, 2012
Updates to Title & Presenters: November 5, 2012
Camera-Ready Copy: December 11, 2012

What Is A Special Session?

Special sessions are your opportunity to customize and experiment with the SIGCSE conference format. Special sessions should NOT replicate existing SIGCSE session formats (i.e., panels, paper presentations, and poster sessions). They are 75 minutes in length and are scheduled in standard conference spaces. Within these constraints, the form is yours to design.

For example, a special session might be a tutorial or seminar, a committee report, a curricular or accreditation forum, a rapid-fire sequence of five-minute talks, or a hands-on demo of dance moves proven to improve retention of CS material.

Special session proposal review is not blind. Criteria used in reviewing the proposals will include the likely level of interest in the session and the suitability and feasibility of the proposed format to its topic. If the proposal is accepted, all presenters listed in the special session description will be required to register for the conference and to participate in the session.

Note: "risky" sessions (e.g., a "rapid-fire talks" session that has not yet secured committed presenters) should make a compelling argument for how the presenters will ensure the session's success.

How Should the Proposal Be Formatted?

The proposal is limited to two (2) pages that conform to the SIGCSE 2013 Format Instructions with the following modifications and exceptions:

  • Do not include an abstract. Instead, the first section should be titled Summary and should provide a summary of the session.
  • Subsequent sections should contain the following information:
    • Overall objective of the session: Describe the topic of the special session and explain how the session will be organized (e.g., as a committee report, tutorial, hands-on exercise, ...). Indicate why the proposed session is important.
    • Outline of the session: Organize this section by subtopics, activities, or a similar scheme. If more than one participant is involved, label each section of the outline with the name of the participant who will be presenting that section. Note that in the case of a committee report, the presenters might be a subset of the authors.
      We suggest that you allow at least 40 - 50% of the time for questions and answers or other interaction with the attendees. All sessions are 75 minutes in length.
    • Expectations: State the intended audience. Indicate how much the session will cover and what the audience should learn. This is particularly important if your proposed special session is a tutorial. If feedback from the audience is desired, indicate how it will be elicited.
    • Suitability for a special session: Include a brief description that justifies the inclusion of this presentation as a special session. Explain why the proposed presentation is better suited for a special session than a paper or panel.
  • References where appropriate are encouraged, but not required. If they are included, they should be placed in a separate section titled References and should follow the formatting guidelines.

If accepted, the special session description will be allocated two (2) pages in the conference proceedings and must adhere to the formatting guidelines specified above. To facilitate the transition from proposal to camera-ready copy, it is critical that authors adhere closely to the formatting specifications and page limits.

How Do I Submit My Proposal?

Note that you will be required to submit your proposal electronically.

  1. Write your proposal using the format specified above. Within the proposal, you must provide Category and Subject Descriptors, General Terms, and Keywords, just as paper authors must do. These requirements are described in more detail in the SIGCSE 2013 Format Instructions.
  2. Convert your proposal into Adobe PDF format. Refer to our Creating Adobe PDF Documents page for assistance.
  3. Submit the PDF version of your proposal using the online submission form. Note that there are several ways you must categorize your proposal submission in the online system. These categories are used to select the reviewers who will evaluate your proposal. Please select no more than 3 categories to ensure the best possible match with a reviewer of similar interests and expertise.
  4. Please do not wait until the last minute to submit your documents because that is when everyone else will be connecting to our server!
  5. Make note of the proposal ID number and password assigned to your submission. You will need them later. You will receive an e-mail message confirmation. Spam filters sometimes trap these automatically generated messages so you may need to check your spam trap for the confirmation and later, acceptance or rejection notification.
  6. After receiving confirmation, go to the author verification form to review your submission for accuracy. Send e-mail to  sigcse13-sessions@cs.rit.edu if there are any problems.

Deadline: All electronic submissions must be received by September 7, 2012 at 11:59 p.m. HST.

Presentation Notes

  • All presenters must register for the conference.
  • Special sessions are 75 minutes in length. The session must allow sufficient opportunity (about 30 minutes) for an interactive question and answer period involving both the presenters and the audience.
  • Plan to attend the speakers' breakfast on the morning of your presentation. This will serve as a convenient time for any final coordination of the presenters.
  • The conference supplies a projector but not a laptop. You will need to bring a laptop or arrange to use one from another attendee.
  • Bring a backup copy of your presentation on a USB stick. This will make it possible for all presenters in a session to make their presentations from a single laptop. We especially encourage you to consolidate your individual contributions into a single presentation. This will result in smoother transitions from one speaker to another.
  • Wireless Internet access should be available during your presentation, but you should, of course, be aware that there is always potential for failure.
  • Arrive at your room at least 10 minutes before the session is scheduled to begin.

Questions?

If you have questions about special session submissions send e-mail to sigcse13-sessions@cs.rit.edu (Sue Fitzgerald).